Easily schedule one-time or recurring activities
Create an activity once, and then add the specific dates and start times. This way, you can plan both one-time activities and recurring series without having to recreate each one individually.
Scheduling Activities for Public Bids
Do you offer guided tours, lectures, or museum visits that visitors can sign up for individually? With Eguide, you can schedule these public events quickly and easily.
You decide in advance on the dates and start times for an activity and how many spots are available at any given time. Visitors can then see exactly which time slots are available on your website and book their tickets right away.
Do you also organize guided tours exclusively for a single group or company upon request? If so, find out how to manage private group bookings and private tours .
Create the activity once
For an activity, you enter the information that remains the same for every scheduled session. This includes the title, the city, the meeting point, the duration, and the languages in which the activity is offered.
Next, add the times when the event actually takes place. For each time, select a specific date, start time, and end time.
This way, you don't have to recreate the entire activity from scratch when it's held on multiple days. The fixed information remains the same, while each session can be planned and tracked separately.
Schedule a recurring series without duplicating work
Does the same event take place every week or on several consecutive days? If so, you can repeat a time based on a recurring pattern.
You set up the series once, and Eguide creates the individual events. For example, you can schedule the same city walk every Saturday afternoon without having to enter each date manually.
If a change is needed a moment later, it will still be possible to view and manage that specific event separately.
Learn how to schedule a full series of activities
Together, we'll plan an activity from your own selection.
Determine how many spots you'll offer per activity
For each activity, you specify the maximum number of participants. You can also set a limit on the number of tickets a single customer can purchase in a single order.
This prevents a single order from taking up all available seats at once, while still allowing the event's total capacity to be fully utilized.
When tickets are sold or reserved, the number of available seats decreases. As a result, customers cannot select more tickets than are currently available.
Further sales and follow-up are handled through the same scheduling system. There, you can sell tickets, view participants, and manage registrations for each event.
Publish the activity when everything is ready
A new activity doesn't have to be immediately visible to customers. You can first prepare the information, times, prices, and capacity, and then activate the event.
When selling tickets online, you also decide how far in advance customers can still order tickets. This prevents new registrations from coming in right before the event starts, when your organization may not be able to process them in time.
Customers can then access the activity via a direct link or a ticket widget on your website.
Keep track of upcoming and past events in an organized way
In the schedule overview, you can see which events are coming up and which ones have already taken place. For each event, the date, location, languages, and attendance are immediately visible.
This way, your team won't have to switch back and forth between different calendars, participant lists, and sales reports to see what's planned.
You can filter the list by date, city, language, status, and other criteria. This makes it easier to quickly find the activities that require your attention today or to prepare for the coming period.
Add a guide only when necessary
An event doesn't always have to be led by a guide. So you can also use Eguide for activities where customers simply reserve a ticket or a spot.
If a guide is needed, you can take the language and location of the event into account when planning. You can then look for a guide who is a good fit for the assignment and the required language.
This way, the same event plan can be used for both guided tours and self-guided activities.
Frequently Asked Questions About Events and Scheduled Times
Practical answers about event planning.
An event takes place on a predetermined date and start time. Customers purchase or reserve one or more seats within the available capacity.
A private tour is booked in its entirety by a single customer or group. The date, group assignments, and other arrangements are managed within that specific booking.
Yes. You create the event's basic information once and then add multiple specific dates and start times.
For a recurring event, you can set the dates to repeat according to a fixed pattern, so you don't have to enter each date individually.
Yes. In addition to the event's total capacity, you can also set the maximum number of tickets a single customer can purchase in a single order.
This way, you can keep more spots available for other visitors without reducing the event's total capacity.
Yes. For a free event, the customer reserves a spot. For a paid event, the customer purchases tickets and completes the Pay via Mollie.
In both cases, the capacity is updated as soon as registration is complete.
No. An event can be organized entirely without a guide.
In contrast, for a guided private tour, guides are assigned to each group. For activities that do require a guide, you can use Eguide to Schedule a suitable guide.
Can't find your question here? Please contact us. We'd be happy to help you figure out how to schedule your events and recurring appointments in Eguide.